SHOOT & EVENT TERMS & CONDITIONS

A Simplified Overview of Our Agreement

Please note that this simplified summary is not part of the formal terms and conditions.

TERMS & CONDITIONS

1. DEFINITIONS AND INTERPRETATIONS

2. PROVIDING OUR SERVICES

This website aims to be available around the clock, but unforeseen issues may arise. We cannot be held liable for any resulting loss.

3. DATA PROTECTION

We respect your privacy. We'll only use confidential information as necessary for the normal operation of our location library and website.

4. INTELLECTUAL PROPERTY RIGHTS/COPYRIGHT

Please refrain from infringing on our intellectual property rights and copyrights. Respect our content.

5. WARRANTIES AND LIABILITY

The availability of a location is confirmed only after contacting the owner and obtaining written confirmation. We can't guarantee a location's suitability, so it's your responsibility to assess it yourself. You're also responsible for obtaining the necessary RAMS, Licenses, Permits and Public Liability Insurance.

6. FORCE MAJEURE

We are not liable for any events beyond our control, such as civil unrest.

7. INVOICE, PAYMENT, & VAT

All invoices must be settled in advance before accessing the location.

8. CLIENT’S PERSONNEL

If you need access to sensitive or secure areas (e.g., MOD, airports), you may be asked to provide names of individuals for clearance. It's essential to be courteous, as it's appreciated by all.

9. AGENT’S INDEMNITIES

We are not accountable for any damage you may cause to the location.

10. HEALTH AND SAFETY

Safety is a top priority. Please adhere to safety guidelines set by the owner while you're at the location.

11. CANCELLATION OF THE CONTRACT

The owner can cancel the contract if payment is delayed, as per the contract terms.

12. TERMINATION FOR BREACH

A significant, unresolved breach can lead to contract termination.

13. AMENDMENTS AND VARIATIONS

Only written agreements signed by all parties are valid for making changes.

14. WAIVER

Written agreements signed by all parties are required for any waivers.

15. CONTRACTS (Rights of Third Parties) Act 1999

If you're not a party to the contract, you have no rights associated with it.

16. ENTIRE AGREEMENT

This contract is the complete agreement, replacing all previous agreements.

17. LAW AND JURISDICTION

This contract is governed by English law and falls under English court jurisdiction.

TERMS & CONDITIONS

1.DEFINITIONS AND INTERPRETATIONS

In these terms and conditions:

"Agent or We" means A Beautiful Place To Get Lost LTD or their appointed representative.

"Client" refers to the entity or individual, including but not limited to owners, companies, or third parties, that has agreed to lease a location, property, or land and uses the services provided by the Agent.

"Owner" denotes the entity representing the property, site, land, or building available for hire.

"Location" signifies the site, property, land, or building to be leased by the Client.

"Input Material" encompasses documents, materials, data, or any other information, whether written or verbal, provided by the Client related to the location hire.

"Contract" represents the agreement formed between the Owner and the Hirer, which includes these terms and conditions.

"Shoot" signifies the use of a location by the Client for filming, photography, or other events.

"Party" refers to the Agent, Owner, or the Client, and "Parties" accordingly.

"Fees" are the payments made by the Client to the Agent for the provision of services, exclusive of VAT.

"Services" are the services offered by the Agent to the Client as defined in the Contract.

"VAT" stands for value-added tax.

"Working Day" refers to any day that is not a Saturday, Sunday, bank holiday, or public holiday in England.

2. PROVIDING OUR SERVICES

2.1 We aim for this website to be accessible 24 hours a day, but there may be instances when it's temporarily unavailable due to unforeseen circumstances. The Company will not be liable if for any reason this Website is unavailable at any time or for any period.

2.2 Temporary suspensions may occur due to system maintenance, repair, or factors beyond our control.

3. DATA PROTECTION

By using our services, you agree to the collection and use of your Registration Data and other relevant information in accordance with our Privacy Policy.

4. INTELLECTUAL PROPERTY RIGHTS/COPYRIGHT

4.1 “Intellectual Property Rights” means patents, inventions, trademarks, service marks, logos, design rights (whether registrable or not), applications for any of those rights, copyright, database rights, domain names, trade or business names, moral rights and other similar rights or obligations, whether registrable or not, in any country (including but not limited to, the United Kingdom) and the right to sue for passing off.

4.2 A Beautiful Place To Get Lost LTD hold the copyright to the materials on this website, and commercial use is not permitted. Certain parts of this site are intended to be downloaded for specific purposes. You agree not to reproduce, duplicate, copy, sell, trade, resell, frame, or exploit for any commercial purposes, any portion of the website.

4.3 Personal use is allowed with written consent, while all other uses require prior approval from A Beautiful Place To Get Lost LTD.

4.4 The Client indemnifies the Agent against all claims and proceedings, and all costs and expenses incurred in connection therewith, made or brought against the Agent for actual or alleged infringement of a third party’s Intellectual Property Rights arising out of or in connection with the performance of the Contract by the Client save where such infringement or alleged infringement is caused by or contributed to by any act or omission on the part of the Agent.

5. WARRANTIES AND LIABILITY

5.1 We make reasonable efforts to ensure location accuracy but haven't conducted detailed surveys. Property images may not fully represent the property. Areas, measurements, and distances are approximate. Information regarding a property on our website may be changed at anytime.

5.2 Neither the Owner nor the Agent provide warranties regarding the suitability of the Location. It's the Client's sole responsibility to inspect the Location and determine its suitability.

5.3 The Client must obtain all necessary insurance, permissions and permits before commencing the Shoot.

5.4 The Agent is not liable for any loss, damage, costs, or claims arising from incomplete or inaccurate Input Material provided by the Client.

6. FORCE MAJEURE

6.1 You acknowledge that we are not liable for breaches of this agreement arising from force majeure, which includes circumstances beyond our control (e.g., fire, flood, sabotage, strikes, wars, terrorism, government actions).

6.2 If a force majeure event occurs, the Owner should promptly inform the Agent, providing details about the event's nature, extent, and expected duration.

7. INVOICE, PAYMENT, & VAT

7.1 The Client must pay the Agent's Standard Charges and any additional sums agreed upon for the hire of the Location. These charges do not include Value Added Tax (VAT).

7.2 VAT is payable in addition to the charges at the applicable rate at the time.

7.3 All charges, including VAT, must be paid by the Client in cleared funds before the commencement of the hire.

7.4 If payment isn't made in cleared funds by the hire's start date, the Agent has the right to refuse access to the Location. Interest may also be charged on the outstanding amount. For the purpose of calculating any statutory interest under the Late Payment of Commercial Debts (Interest) Act 1998 charge interest on the outstanding amount due from the first day of hire until the outstanding amount is paid in full.

7.5 In the event of the Client cancelling the hire of the Premises for an Event less than fourteen days before the commencement of the hire period (as detailed in the Hire Agreement), the entire location hire fee and any other agreed charges shall be payable.

7.6 There are fees associated with but not limited to:

(1) Location Library Joining Fee: There is no fee to join our location library. 20% commission will be deducted from the location hire fee.

(2) Location Set Up & Management Fee: A fee will apply based on the category into which your property falls. The specific fee will be confirmed between The Client and The Agent.

(3) (a) Commission Deduction: For both Location Library and Set Up Locations, A BEAUTIFUL PLACE TO GET LOST LTD will deduct a 20% commission from the total earnings of all bookings facilitated by A BEAUTIFUL PLACE TO GET LOST LTD. This commission will be subtracted from the Location Hire Invoice.

(b) For Location Set Up Services: The Location Libraries also take a commission percentage which varies from 10-30% depending on the library. This will be deducted before you are sent the quote for the hire fees you expect to receive for the hire of your location.

(4) Production charges applicable for the successful use of a location found in our library, fees are subject to change at A BEAUTIFUL PLACE TO GET LOST LTD discretion. The fee outline can be found here. All fees must be paid prior by The Client before being permitted to enter The Owners property, including the 50% damage deposit.

(5) Prices for travel and wedding directory services at A Beautiful Place to Get Lost are subject to annual review and may be adjusted at the discretion of the company. Any adjustments will be communicated to customers at least 30 days in advance of the effective date. Customers who have prepaid for services prior to a price adjustment will be unaffected during the prepaid period. The decision to adjust prices is at the sole discretion of A Beautiful Place to Get Lost and may be influenced by factors such as business growth, increased traffic, or higher conversion rates. Our aim is to ensure that our pricing remains reflective of market conditions and operational costs. Customers are encouraged to provide feedback or inquire about pricing adjustments by contacting our customer support team at dreamingof@abeautifulplacetogetlost.com. This Price Adjustment Clause is subject to updates, and customers will be notified of any changes in accordance with our notification procedures.

8. CLIENT’S PERSONNEL

8.1 The Client agrees to submit any person employed by the Client or its sub-clients to the Authority's security vetting procedure if required by the Owner. The Client further agrees that unless the Owner agrees otherwise in writing any individual who refuses to submit to such vetting procedure or who does not attain the requisite clearance will not carry out any work on the location supplied under the Contract.

8.2 Upon written request from the Owner, the Client must provide a list of names, addresses, passport details, vehicle registrations, and other necessary information about all individuals who may need admission to the Owner's Premises. This includes individuals employed by the Client's consultants, agents, or sub-clients. The list should specify the role of each person.

8.3 The Owner reserves the right to refuse admission to individuals whose presence may, in their reasonable opinion, be undesirable.

8.4 The Client must not unlawfully discriminate and should ensure that its employees, consultants, agents, or sub-contractors do not unlawfully discriminate under any discrimination laws and regulations.

9. AGENT’S INDEMNITIES

9.1 The Client & The Owner indemnifies and shall hold the Agent harmless from claims, liabilities, costs, expenses, damages, and losses arising from specific scenarios outlined in this clause.

9.2 These indemnities are in addition to those detailed in other sections of these terms and conditions.

9.3 This clause does not limit or exclude any liability for death, personal injury, fraud, fraudulent misrepresentation, deceit, or any liability that cannot be excluded or limited under applicable law.

10. HEALTH AND SAFETY

10.1 While on the Owner's Premises, the Client must comply with health and safety measures implemented by the Owner for individuals working on the Premises.

10.2 The Client shall take all necessary measures to comply with the requirements of the Health and Safety at Work etc. Act 1974 and any other acts, orders, regulations and codes of practice relating to health and safety which may apply to those of its employees, consultants, agents or sub-Clients that provide the Services.

11. CANCELLATION OF THE CONTRACT

11.1 The Agent/Owner reserves the right to terminate the Contract by notifying the Client in writing under specific circumstances, including if the Client fails to pay any sum payable under the Agreement prior to the first day of hire (whether previously demanded or not);

11.2 If the Client wishes to cancel the Location hire, the Owner should be given as much notice as possible. Cancellation fees may apply as per sections 7.5 of these terms and conditions.

11.3 The Client provides incomplete or materially inaccurate or misleading facts or information in connection with this Agreement, whether to the Principal or to the Agent.

11.4 The Client commits any breach of the terms and conditions (whether express or implied) of this Agreement.

12. TERMINATION FOR BREACH

12.1 Under certain conditions, such as a breach that cannot be remedied, a failure to remedy a breach, or repeated breaches, the Agent/Owner can terminate the Contract.

12.2 The Client fails to pay any amount due to the Agent/Owner under the Contract on the due date for payment and remains in default more than 5 Working Days after being required in writing to make such payment.

12.3 The Client commits a breach of contract which is capable of being remedied but which it has failed to remedy within 10 Working Days of receipt of a notice from the Agent/owner requiring that breach to be remedied

Then without prejudice to any other rights that have accrued under the Contract or any other rights or remedies it may have the Agent/Owner may by giving written notice to the Client immediately to terminate all or part of this Contract. Such termination by the Agent/owner will be without liability to the Client.

13. AMENDMENTS AND VARIATIONS

13.1 Any changes to the Contract are valid only when made in writing and signed by the Agent/owner and the Client.

14. WAIVER

14.1 A waiver of any right under the Contract is effective only if in writing and applies to specific circumstances.

14.2 Failure or delay by a Party in exercising any right or remedy under the Contract does not constitute a waiver and does not preclude the further exercise of that right or remedy.

15. CONTRACTS (Rights of Third Parties) Act 1999

15.1 Individuals or entities not party to the Contract do not have any rights associated with it.

16. ENTIRE AGREEMENT

16.1 The Contract is the complete agreement between the Parties and supersedes all previous agreements regarding its subject matter.

16.2 Each Party acknowledges that, in entering into the Contract, they have not relied on any statement, representation, assurance, or warranty other than what is expressly set out in the Contract.

16.3 This clause does not limit or exclude any liability for fraud.

17. LAW AND JURISDICTION

The Contract is governed by English law and subject to the exclusive jurisdiction of the English and Welsh courts.