SHOOT & EVENT TERMS & CONDITIONS [updated 2/3/26]
1.DEFINITIONS AND INTERPRETATIONS
In these terms and conditions:
"Agent or We" means A Beautiful Place To Get Lost LTD or their appointed representative.
"Client" refers to the entity or individual, including but not limited to owners, companies, or third parties, that has agreed to lease a location, property, or land and uses the services provided by the Agent.
"Owner" denotes the entity representing the property, site, land, or building available for hire.
"Location" signifies the site, property, land, or building to be leased by the Client.
"Input Material" encompasses documents, materials, data, or any other information, whether written or verbal, provided by the Client related to the location hire.
"Contract" represents the agreement formed between the Owner and the Hirer, which includes these terms and conditions.
"Shoot" & “Event” signifies the use of a location by the Client for filming, photography, or other events.
"Party" refers to the Agent, Owner, or the Client, and "Parties" accordingly.
"Fees" are the payments made by the Client to the Agent for the provision of services, exclusive of VAT.
"Services" are the services offered by the Agent to the Client as defined in the Contract.
"VAT" stands for value-added tax.
"Working Day" refers to any day that is not a Saturday, Sunday, bank holiday, or public holiday in England.
2. PROVIDING OUR SERVICES
2.1 We aim for this website to be accessible 24 hours a day, but there may be instances when it's temporarily unavailable due to unforeseen circumstances. The Company will not be liable if for any reason this Website is unavailable at any time or for any period.
2.2 Temporary suspensions may occur due to system maintenance, repair, or factors beyond our control.
3. DATA PROTECTION
By using our services, you agree to the collection and use of your Registration Data and other relevant information in accordance with our Privacy Policy.
4. INTELLECTUAL PROPERTY RIGHTS/COPYRIGHT
4.1 “Intellectual Property Rights” means patents, inventions, trademarks, service marks, logos, design rights (whether registrable or not), applications for any of those rights, copyright, database rights, domain names, trade or business names, moral rights and other similar rights or obligations, whether registrable or not, in any country (including but not limited to, the United Kingdom) and the right to sue for passing off.
4.2 A Beautiful Place To Get Lost LTD will change the properties official/business name on the listing to protect the identity of the property for shoot & event listings, this is also to protect The Agent from The Client using the library as a database to go direct.
4.3 A Beautiful Place To Get Lost LTD hold the copyright to the materials on this website, and commercial use is not permitted. You agree not to reproduce, duplicate, copy, sell, trade, resell, frame, or exploit for any commercial purposes, any portion of the website.
4.4 Personal use is allowed with written consent, while all other uses require prior approval from A Beautiful Place To Get Lost LTD.
4.5 The Client indemnifies the Agent against all claims and proceedings, and all costs and expenses incurred in connection therewith, made or brought against the Agent for actual or alleged infringement of a third party’s Intellectual Property Rights arising out of or in connection with the performance of the Contract by the Client save where such infringement or alleged infringement is caused by or contributed to by any act or omission on the part of the Agent.
5. WARRANTIES AND LIABILITY
5.1 We make reasonable efforts to ensure location accuracy but haven't conducted detailed surveys. Property images may not fully represent the property. Areas, measurements, and distances are approximate. Information regarding a property on our website may be changed at anytime.
5.2 Neither the Owner nor the Agent provide warranties regarding the suitability of the Location. It's the Client's sole responsibility to inspect the Location and determine its suitability.
5.3 The Client must obtain all necessary insurance, risk assessments, permissions and permits before commencing the Shoot.
5.4 The Agent is not liable for any loss, damage, costs, or claims arising from incomplete or inaccurate Input Material provided by the Client.
6. FORCE MAJEURE
6.1 You acknowledge that we are not liable for breaches of this agreement arising from force majeure, which includes circumstances beyond our control (e.g., fire, flood, sabotage, strikes, wars, terrorism, government actions).
6.2 If a force majeure event occurs, the Owner should promptly inform the Agent, providing details about the event's nature, extent, and expected duration.
7. INVOICES, PAYMENT, CANCELLATIONS & VAT
7.1 The Client must pay the Agent's Standard Charges and any additional agreed sums for the hire of the Location. These charges do not currently include Value Added Tax (VAT).
7.2 VAT is not currently added but may be applied in the future at the applicable rate at that time.
7.3 If the Location is VAT registered, the Location must inform the Agent prior to the confirmation of the booking. The Agent will then ensure that any applicable VAT charges are communicated to the Client and included in the final invoice.
7.4 In the event that the Location fails to inform the Agent of their VAT status, any unexpected VAT charges will need to be covered by the Location.
7.5 Any overtime charges must be clearly stated by the Location and agreed upon in advance to be reflected in the license hire agreement contract.
7.6 All charges must be paid in cleared funds by The Client before the hire starts. If payment is not made in cleared funds by the start date, the Agent will refuse access to the Location and the license will be invalid.
7.7 International Clients (outside of the UK) must pay 14 days in advance of the location hire.
7.8 Location Owners must invoice the Agent the agreed hire fee to receive payment for the location hire. Any delays in sending the invoice will result in a delay in payment.
7.5 Fees and Deductions:
Location Library Joining Fee: There is a one-time £150 admin fee which is simply deducted from your first hire fee to cover your photography review and edits, SEO setup, and digital listing. We then work on a standard 20% commission basis for bookings.
Commission Deduction: A BEAUTIFUL PLACE TO GET LOST LTD deducts a 20% commission from total earnings of all bookings.
Production Charges: Fees for the successful use of a location found in our library are subject to change at A BEAUTIFUL PLACE TO GET LOST LTD's discretion. All fees must be paid before entry to the Owner's property. Any overtime charges will be confirmed by both owner & production and must be paid within 48 hours of the hire end.
7.6 Cancellation Policy: If the Client cancels the hire less than fourteen days before the start date, the full location hire fee and any other agreed charges are payable.
7.7 Last Minute Bookings and Cancellations: For last-minute bookings, payment must be cleared immediately. Any cancellations will be non-refundable for the full fees paid.
7.8 Compensation for Cancellations: The owner agrees that in the event of a cancellation unless they can prove with evidence that they would have had another booking on that day and the cancellation caused them to miss out on that booking, the agent will retain the full fee as compensation for the work performed. If the owner can demonstrate a loss of earnings due to the cancelled booking, they may be compensated for 50% of the hire fee upon mutual agreement.
7.9 Events: Event Locations must provide their own contract. The Agent will handle negotiations until contract signing. A Beautiful Place To Get Lost event referral fee is 10% of the total net spend and will be invoiced the day after the event takes place.
8. CLIENT’S PERSONNEL
8.1 The Client agrees to submit any person employed by the Client or its sub-clients to the Authority's security vetting procedure if required by the Owner. The Client further agrees that unless the Owner agrees otherwise in writing any individual who refuses to submit to such vetting procedure or who does not attain the requisite clearance will not carry out any work on the location supplied under the Contract.
8.2 Upon written request from the Owner, the Client must provide a list of names, addresses, passport details, vehicle registrations, and other necessary information about all individuals who may need admission to the Owner's Premises. This includes individuals employed by the Client's consultants, agents, or sub-clients. The list should specify the role of each person.
8.3 The Owner reserves the right to refuse admission to individuals whose presence may, in their reasonable opinion, be undesirable.
8.4 The Client must not unlawfully discriminate and should ensure that its employees, consultants, agents, or sub-contractors do not unlawfully discriminate under any discrimination laws and regulations.
9. AGENT’S INDEMNITIES
9.1 The Client & The Owner indemnifies and shall hold the Agent harmless from claims, liabilities, costs, expenses, damages, and losses arising from specific scenarios outlined in this clause.
9.2 These indemnities are in addition to those detailed in other sections of these terms and conditions.
9.3 This clause does not limit or exclude any liability for death, personal injury, fraud, fraudulent misrepresentation, deceit, or any liability that cannot be excluded or limited under applicable law.
10. HEALTH AND SAFETY
10.1 While on the Owner's Premises, the Client must comply with health and safety measures implemented by the Owner for individuals working on the Premises.
10.2 The Client shall take all necessary measures to comply with the requirements of the Health and Safety at Work etc. Act 1974 and any other acts, orders, regulations and codes of practice relating to health and safety which may apply to those of its employees, consultants, agents or sub-Clients that provide the Services.
11. CANCELLATION OF THE CONTRACT
11.1 The Agent/Owner reserves the right to terminate the Contract by notifying the Client in writing under specific circumstances, including if the Client fails to pay any sum payable under the Agreement prior to the first day of hire (whether previously demanded or not).
11.2 Owner's Right to Cancel: The Owner must provide the Client and the Agent with as much notice as possible & The Owner and the Client agree to indemnify the Agent against any losses arising from the cancellation.
11.3 If the Client wishes to cancel the Location hire, the Owner should be given as much notice as possible in a respectable and reasonable time. Cancellation fees will apply as per sections 7.6 of these terms and conditions.
11.4 The Client provides incomplete or materially inaccurate or misleading facts or information in connection with this Agreement, whether to the Principal or to the Agent.
11.5 The Client commits any breach of the terms and conditions (whether express or implied) of this Agreement.
12. TERMINATION FOR BREACH
12.1 Conditions for Termination: The Agent/Owner reserves the right to terminate the Contract under certain conditions, such as a failure by the Client to pay any amount due in cleared funds before accessing the Location, or other material breaches of the Contract terms.
12.2 Immediate Consequence of Payment Breach: Payment must be made in cleared funds before the Client is granted access to the Location. Failure to pay in cleared funds before attempting to access the site will automatically invalidate the license and result in denial of access.
12.3 Right to Terminate: Without prejudice to any other rights that have accrued under the Contract or any other rights or remedies it may have, the Agent/Owner may, by giving written notice to the Client, immediately terminate all or part of this Contract if the Client breaches the payment terms. Such termination by the Agent/Owner will be without liability to the Client.
13. AMENDMENTS AND VARIATIONS
13.1 Any changes to the Contract are valid only when made in writing and signed by the Agent/owner and the Client.
14. WAIVER
14.1 A waiver of any right under the Contract is effective only if in writing and applies to specific circumstances.
14.2 Failure or delay by a Party in exercising any right or remedy under the Contract does not constitute a waiver and does not preclude the further exercise of that right or remedy.
15. CONTRACTS (Rights of Third Parties) Act 1999
15.1 Individuals or entities not party to the Contract do not have any rights associated with it.
16. ENTIRE AGREEMENT
16.1 The Contract is the complete agreement between the Parties and supersedes all previous agreements regarding its subject matter.
16.2 Each Party acknowledges that, in entering into the Contract, they have not relied on any statement, representation, assurance, or warranty other than what is expressly set out in the Contract.
16.3 This clause does not limit or exclude any liability for fraud.
17. LAW AND JURISDICTION
The Contract is governed by English law and subject to the exclusive jurisdiction of the English and Welsh courts.
18. CONTENT USAGE AND RIGHTS
All original content created by A BEAUTIFUL PLACE TO GET LOST LTD remains the property of A BEAUTIFUL PLACE TO GET LOST LTD. Clients are welcome to share this content on their promotional channels, including social media, provided that full credit is given to A BEAUTIFUL PLACE TO GET LOST. However, if clients wish to use the original material beyond this promotional sharing, they must discuss the purchase of rights privately with us.